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NGO Registration Process in India: Documents, Cost & Timeline

  • NGO Registration: The legal path to creating a nonprofit organization with appropriate legal standing and status.
  • Types of NGOs: Trust, Society, or Section 8 Company, with different documents and requirements for each model.
  • Documents Needed: Key documents include the Memorandum of Association, bylaws, ID proof, and address proof.
  • Registration Process & Timeline: Step by step process that involves government processes/approvals. Processing time will vary depending on the type of NGO.
  • Benefits of Registration: Legal recognition, eligibility for grants, tax exemptions, and support from potential donors.

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overview- NGO Registration

benefits of NGO Registration

Steps for NGO Registration

why choose us?

NGO Registration in India - An Overview

All the detailed steps involve, but not limited to, selecting a name and legal structure, and submitting the paperwork to the required government authorities. Most importantly, the registration and legal operation of the NGO Registration should be done because it really adds credibility and gives access to funding and other resources.

But beyond that, the registering of an NGO Registration becomes such that complying with legal formalities for registering is itself an avenue for thoroughly defining the mission and values of the NGO Registration in addition to goals for which it is being established while resourced for operation. Such careful planning and execution of registration would eventually set the organization on a path towards success and ensure that it even provides for the possibility of its making a real impact on individuals served by it.

NGO Registration are currently a key player in addressing any of the contemporary social, environmental, and economic issues. NGO Registration provide a means for transforming the world better from education to health and human rights and policy change. This is how registering your NGO Registration will help you join this global campaign for change and how transformations would be made possible in your society and beyond.

NGO Registration

What is NGO Registration?

Suppose there were a group of people who wanted to work together to solve a particular problem in their community, or even the world, and they needed it to be fully effective:

  • Help pay for children to get an education.
  • Protect the environment.
  • Provide healthcare needs for those most in need.
  • Advocating human rights.

So, they want to and most probably work for the cause by maybe forming a Non-Governmental Organization (NGO Registration).

NGO registration is the process by which this group gets officially registered with the government. Similar to obtaining a license to carry on business as a clearly defined not-for-profit entity in respect of its owners or shareholders, but it is a government license.

Types of NGO Registrations- Classification

The very first step to formally establishing a non-governmental organization, in any case, is registering the NGO Registration with the government. Various registrations have different procedures, but the one best suited to the form in which you want to operate generally depends on the objectives of the new NGO Registration. Here are common types of NGO registration:

  1. Trust:
  • What it is in reality: Trust is formed when one person transfers property to another for dealing with and administering it for the benefit of a third party. In the case of an NGO Registration, the trust deed binds the organization as to its aims, conduct, and use of assets;
  • Order under which it operates: Trust Act (It varies slightly from region to region/country to country, but broadly similar principles apply)

2.Society:

  • What it is in reality: A society is an association formed by any number of persons acting together with respect to one common objective, either in the promotion of instruction, arts, culture, sciences, or in furtherance of social well-being. It is principally governed by a managing committee or governing body which is chosen by the members.
  • Which law it works under: Societies Registration Act (differ in scope by geography/region)

3.Section 8 Company (or equivalent non-profit company registration):

  • What it is: It involves bringing about a company without any profit motive. It may be governed in the manner of a normal company, such as directors, shareholders, etc.; any profit made will go only and exclusively for the promotion of its objects and not be distributed to its members. This is considered the formal and organized procedure for NGO registration.
  • Under what act does it operate: Companies Act (with sections relevant to the non-profit companies).

Classification of NGO Registration

While deciding with much consideration to anchoring its classification, the focus and operational style of the NGO Registration determines the outflow of classification. A lucid way would be classifying the NGO Registration into the following ways:

  1. By Orientation:
  • Charitable Orientation: Charitable NGO Registration are those that deal mostly with charity-like giving aid, relief, or service-that is, to suffering humans deserving care: food, shelter, or maybe medicine.
  • Service-Oriented NGO Registration: The organizations assist people in getting either healthcare or necessary services with which a person can better his existence.
  • Participatory Oriented: These NGO Registration enable their beneficiaries of projects to participate in any manner, be it through finance or with materials or labor. This could be evidenced from instances of self-help projects.
  • Empowerment Oriented: Their objective is to empower the persons or communities to stand up for themselves and claim their rights. They will work with issues of awareness, advocacy, and social change.
  1. By Scope of Operation:
  • Community-Based Organizations: This classification consists of micro-level local schemes that work in a small capacity catering to the needs of an immediate surrounding.
  • National NGO Registration: These NGO Registration cover any given nation with various offices and programs.
  • International NGO Registration: These NGO Registration work in various countries and have a global perspective on poverty, climate change, and human rights.

NGO Registration Requirements

NGO Registration is a procedure that has various stages with a defined protocol of documentation. However, these vary greatly depending on the model of registration selected. Below is required information regarding requirements for the registration of trusts, societies, and Section 8 companies:

  1. Trust Registration

Process:

  • Make a Trust Deed as per the permissible provisions of the Indian Trusts Act, 1882.
  • Select trustees and form a governing body (as per the provisions of Trust Deed).
  • File all registration documents with the Register of Trusts.
  • Apply for exemption under Income Tax Act Section 12A 80G Registration.

Documents Required:

  • Proof of Address: Bank Statement or utility bill such as water or electricity.
  • No Objection Certificate from the property owner of the registered office.
  • Passport-size photographs of all members.
  • Identity proof of at least two trustees (Aadhar Card, PAN Card, Passport, Voter ID, and Driving License).
  1. Society Registration

Process:

  • Prepare Memorandum and By-Laws according to the Societies Registration Act, 1860.
  • Inaugurated a Governing Council.
  • File all registration documents with the Registrar of Societies.
  • Apply for exemption under Income Tax Act Section 12A 80G Registration.

Documents Required:

  • Proof of Address: Bank Statement or utility bill such as water or electricity.
  • No Objection Certificate from the property owner of the registered office.
  • Passport-size photographs of all members.
  • Identity proof of all nine members (Aadhar Card, PAN Card, Passport, Voter ID, and Driving License).
  1. Section 8 Company Registration

Process:

  • Preparation of Memorandum and Articles of Association as per the Companies Act, 2013.
  • Establish a Board of Directors. 
  • Submissions of all documents of registration with the Registrar of Companies (ROC).
  • Apply for exemption under Income Tax Act Section 8(1) and Section 12A.

Documents Required:

  • Proposed name for approval of the Company.
  • Proof of Address: Bank Statement or utility bill such as water or electricity.
  • No Objection Certificate from the property owner of the registered office.
  • Passport size photographs of all Directors.
  • Identity proofs of all Directors (Aadhar Card, PAN Card, Voter ID, Passport, Driving License).

Under NGO Registration Trust vs Society vs Section 8 Company

Feature Trust Society Section 8 Company (NGO)
Governing Law
Indian Trusts Act, 1882 (if applicable)
Societies Registration Act, 1860 (State Act varies)
Companies Act, 2013
Registration Body
Charity Commissioner/Sub-Registrar
Registrar of Societies
Registrar of Companies (ROC)
Trustees/Members/Directors
Trustees (minimum 2)
Members (minimum 7)
Directors (minimum 2)
Trust & Credibility
Considered Traditional. Perceived as reliable locally, but may lack national recognition. Governed by Trust Deed & Trustees. Perceived Trust dependent on Trustees’ repute.
Wider reach and more democratic than a Trust. Trust built through member participation and representation. Perceived credibility dependent on governing members reputation.
Highest level of credibility and transparency due to regulatory oversight. Perceived trust comes from detailed reporting and compliance requirements.
Societal Impact
Focus often on local community. Impact dependent on the scope defined in the Trust Deed. Can be limited geographically.
Broader reach than Trusts. Can address community/regional wider societal needs.
Possesses wider scope to address broader social issues and can operate nationally.
Operational Structure
Relatively simple. Less regulatory compliance than Society or Section 8 Company.
Moderate complexity. Democratic structure requires regular meetings and member involvement.
More complex. Requires adherence to Companies Act, including annual filings, audits, and board meetings.
Fundraising
Primarily from donations and grants
Donations, grants, membership fees
Grants, donations, CSR funding (Companies Act), foreign funding (FCRA)
Tax Benefits
Available under Section 80G of IT Act
Available under Section 80G of IT Act
Available under Section 80G of IT Act

Law Applicable to NGO Registration in India

Non-governmental organizations (NGO Registration) play a crucial role in India’s social and economic development, working on diverse issues like poverty alleviation, education, healthcare, and environmental protection.

Legal Form of NGO Registration Act Key Features Applicable Laws Beyond Registration
Trust
Indian Trusts Act, 1882 (Applicable in some states; otherwise, specific state-level trusts acts prevail)
– Relatively simple registration process. – Governed by a trust deed. – Operates for the benefit of specific beneficiaries or a community.
– Income Tax Act, 1961 (for tax exemptions). – Foreign Contribution (Regulation) Act, 2010 (FCRA), if accepting foreign donations. – Various state-specific labor laws, depending on the number of employees.
Society
Societies Registration Act, 1860 (Applicable across most states, with minor state-level amendments)
– Requires a minimum of seven members. – Governed by a Memorandum of Association and Rules & Regulations. – More democratic structure than a trust.
– Income Tax Act, 1961 (for tax exemptions). – Foreign Contribution (Regulation) Act, 2010 (FCRA), if accepting foreign donations. – Various state-specific labor laws, depending on the number of employees. – Public Trust Acts (in some states).
Section 8 Company (formerly Section 25 Company)
Companies Act, 2013 (Specifically Section 8)
– Registered under the Ministry of Corporate Affairs. – Operates for the promotion of arts, commerce, science, sports, education, research, social welfare, religion, charity, protection of environment, etc. – Profits are applied solely for promoting its objectives and not distributed as dividends.
– Income Tax Act, 1961 (for tax exemptions). – Foreign Contribution (Regulation) Act, 2010 (FCRA), if accepting foreign donations. – Companies Act, 2013 (for compliance requirements, audits, etc.). – Various state-specific labor laws, depending on the number of employees.

What are the Benefits of NGO Registration in India?

Registering your own Non-Governmental Organization (NGO Registration) in the country brings into its fold several advantages that build both credibility and the power of the organization. Here are some of the core merits briefly listed:

  • Legal Recognition: Registration will offer legal credibility, as a result of public trust among the masses wherein it could be easier for such organizations to get funds and work in partnerships.
  • Funding opportunities: Registered NGOs are in a position to get government, departmental, or even international funding opportunities, all being a very healthy injection into the financial resources of such organizations.
  • Tax Exemption Benefits: Finally, registration under sections 12A 80G Registration of the Income Tax Act enables the donors to avail of tax deductions from their income, thus encouraging more contributions.
  • Acquisition of Property: A registered NGO can own property in its name legally, which makes operations and asset management easier.
  • Legal Protection: The registration forms a very sound premise for legal compliance that would shield the organization and its members from liabilities under the law.
  • Improved Governance & Accountability: The fact that organized governance and accountability are reinforced with the process leads to more efficient functioning with an open management scheme.
  • Wider Reach and Impact: With the increase in releases of funds and credibility levels of registered NGOs, it will result in greater outreach and positive societal changes.

The NGO Registration Process: A Step-by-Step Guide

Whether you want to choose registration as a society, registration as a trust, or an incorporation under Section 8 of the Companies Act, the steps are generally as follows:

  1. Name Reservation: Pick an appropriate name for your NGO; make sure the name is not common, doesn’t trap another existing trademark, and reflects the purpose of the organization.
  2. Drafting the Governing Document:
  • Trust Deed (for Trusts): This document identifies the purview, trustees, beneficiaries, and rules that have to be followed in the operation of that Trust.
  • Memorandum of Association & Rules & Regulations (for Societies): This Memorandum lays down the objectives of the Society. These Rules & Regulations will govern its internal functioning as well as membership.
  • Memorandum of Association & Articles of Association (for Section 8 Companies): They are the same as Societies, defining the objectives and internal regulations of the Company.
  1. Document Preparation and Submission: Collect the required documents such as identity proofs, address proofs of the trustees/members, and the notarized governing document. Submit them to the registering authority relevant to the chosen specific incorporation structure.
  • Trust Registration: The Sub-Registrar of Assurances
  • Society Registration: The Registrar of Societies
  • Section 8 Company Registration: The Ministry of Corporate Affairs (MCA)
  1. Verification and Registration: The registering authority will verify the submitted papers and if found in order, issue a registration certificate.

Essential documents for NGO Registration

There are particular documents required for NGO registration which might differ from one state to another or with authorities. However here is a general list:

Application Form.

  • Identification Proof by Trustees/Members. (Aadhar Card, PAN Card, Voter ID, etc.)
  • Address Proof by Trustees/Members. (Utility Bills, Bank Statement, etc.)
  • Proofs Registered Office Address: Rent Agreement/Ownership Document.
  • Trust Deed/Memorandum of Association & Rules & Regulations/Memorandum of Association & Articles of Association.
  • No Objection Certificate (NOC) by Landlord (if applicable).
  • Affidavit as Needed from Registering Authority.

12A 80G Registration: Maximizing Tax Benefits and Donor Appeal

This registration is a must for the NGO Registration-wishing to gain tax exemption and donor filling up.

  • 12A Registration: This registration is applicable to the income of an NGO Registration which does not attract income tax.
  • 80G Registration: This enables donors to deduct the donation from the taxable figure.

Advantages of Registration in 12A 80G Registration:

  • Tax Exemption: Economic blockage significantly lighter for the NGO Registration.
  • Donor Declared Increase: It indicates transparency and accountability so as to entice them for donation.
  • Attract Corporate Funding: Several corporations are usually inclined to donate to the NGO Registration which has 80G.
  • Enhance Credibility: This gives the NGO Registration added reputation as well as an image in society.

Why Choose Diligence Certifications for NGO Registration?

Establishing an NGO Registration is no easy task. One requires the right expertise coupled with extreme attention to detail. Diligence Certifications can literally walk you through the entire process. It would be a smooth experience for you.

How Diligence Certification can Assist

  • Expert Consultation: Advise on which structure is most appropriate for you according to needs and goals.
  • Document Preparation: Trust Deed, Memorandum of Association, and other important document drafting according to the law.
  • Registration Support: Managing the application process and contact with registering authority for registration on time.
  • 12A 80G Registration Facilitation: Navigating the application process and pinpoint the requirements.
  • Compliance Support: Understand about and comply with the ongoing requirements that are regulatory.

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Frequently Asked Questions

A non-governmental organization (NGO Registration) is a non-profit organization created for the support of social, charitable, educational, religious, or environmental causes, which is not run by the government.

NGO Registration in India might be registered under one of the following structures:

✔ Trust Registration, governed by the Indian Trusts Act, 1882, is Better for Charitable Activities.

✔ Society Registration under the Societies Registration Act, 1860, is Better for Social Welfare Activities.

✔ Section 8 Company Registration under the Companies Act, 2013, is for NGO Registration engaged in big-time social work.

✔ Legal recognition conveys a legal identity to the NGO.

✔ Eligibility for government grants: Registered NGOs may apply for funds plus tax exemption. 

✔ Credibility and trust: This turns to be the credibility with donors and stakeholders. 

✔ Tax benefits: NGOs may avail benefits under 12A 18G Registration.

1 Decide the Type of NGO Registration: A choice between Trust, Society, or Section 8 Company.

2 Document Preparation: Identification and address proof can be collected with legal declarations.

3 Legal Document Preparation: Preparation of the Trust Deed, MOA, or AOA would be supported by us.

4 Application Filing: Forwarding of documents to the Registrar of Trusts/Societies or MCA.

5 Approval & Certification: Upon satisfactory verification, your NGO Registration receives a Registration Certificate. 

  • PAN & Aadhaar of applicants
  • Address proof of registered office
  • Trust Deed / MOA & AOA
  • NOC from the property owner
  • List of governing members 

The registration process usually takes about 30-45 days, depending on the NGO Registration type, with approval processes from the government. 

No, a minimum of two trustees is required for trust registration, whereas a society must have a minimum of seven members. A Section 8 Company requires two directors. 

✔ 12A registration provisions exempt NGOs from income tax.

✔ 80G certification lets a donor claim appropriate tax relief. 

✔ FCRA registration allows NGO Registration to accept foreign donations.

Yes, registered NGOs for the purposes of government schemes may apply, as well as CSR and international grants. Grant applications and compliance are where Diligence Certifications comes in. 

✔ Legal Expertise - Hassle-free registration.

✔ Fast and Clear Process: Full support with no hidden costs.

✔ Tailored Solutions - Stepwise guide for setting up your NGO Registration. 

✔ Ongoing Compliance Support - Including annual filings, 80G, 12A, and FCRA registration.