BIS Certification
CDSCO
CPCB
LMPC
WPC Approval
Global Approvals
TEC
ARAI
BEE
ISO Certification
DGCA Certification
NOC For Steel
Business Registration
Legal Services
Trademark Registration
Copyright Registration
Patent Registration
- Quality and Performance Standards: This standard determines parameters like GSM, brightness, opacity, moisture content, smoothness, and tensile strength, which must be considered along with other printability parameters.
- Testing & ISI Mark Coatings on Copying Papers are tested by BIS-recognized laboratories and the ISI Mark on Copying Papers is allowed only on licensed manufacturers as a proof of compliance.
- Mandatory Compliance: BIS Certification of Plain Copier Paper as per IS 14490:2018 is a mandatory requirement for manufacture, import, and sale of the copier paper in the Indian market.
- Protection of Consumers and Machines: The certified paper used in copiers helps to avoid paper jams, dust, and machine degradation.
- Market Trust & Legal Safety: BIS certification increases brand trust, allows tendering, and helps avoid legal notices or actions in case of any non-compliance.
Introduction
TheBureau of Indian Standards (BIS) regulates its certification in terms of parameters, including weight, brightness, opacity, moisture content, smoothness, and strength of the paper. The BIS-approved copier papers ensure reliable performance, reduce printers problems, and promote long-lasting performance. It is mandatory to comply with standards IS 14490:2018, which applies to importers or manufacturers marketing plain copier papers in India.
What is IS 14490:2018?
IS 14490:2018 is an Indian Standard that details requirements of plain copier papers suitable for use in photocopiers, laser printers, and inkjet printers. The standard clearly specifies requirements related to the quality of raw material, properties of the product, requirements of performance, as well as testing.
This standard focuses on reducing the use of substandard papers, which might result in paper jams, increased dusting, ink transfer, or damage to the printing press. The standard ensures the quality of the copier papers used.
Key Points:
- Establishes standards for the requirements of plain copier paper in printers and copiers
- Specifies the parameters like GSM, brightness, opacity, moisture, smoothness, etc.
- Facilitates uninterrupted machine functioning without recurrent paper jams
- Enhances print clarity and printed document legibility
- Needs testing in BIS-accredited labs prior to certification
Why is BIS Certification Mandatory?
Without this certification, it is illegal for a manufacturer or importer to sell plain copier paper in India. There are legal consequences if this standard is not followed.
Key Reasons
- Ensures minimum quality, safety, and performance standards
- Prevents circulation of substandard copier papers
- Protects printers and photocopying machines from being damaged
- Facilitates legal manufacture, import, and sale in India
- ISI Mark ensures credibility and trust development
Importance and Benefits of BIS Certification
| Importance | Benefits |
| Compulsory compliance for sales of simple copier papers, India | Ensures consistent quality and reliable paper performance |
| Provides technical specifications as per IS:14490:2018 | Reduces printer jams and maintenance issues |
| Is subject to product testing in the BIS-approved laboratories | Enhances customer trust through ISI marking |
| Regulates the quality of office and institutional paper products | Improves brand reputation and market reach |
| Ensures regulatory compliance | Avoids penalties, product recalls, and legal risks |
Step-by-Step Process of BIS Certification
Step 1: Documentation
- Prepare product specifications
- Gather company registration documents
- Compile manufacturing and quality control details
- Ensure documents follow BIS format
Step 2: Product Testing
- Send samples to BIS-recognized laboratories
- Conduct physical and performance tests
- Obtain compliant test reports
Step 3: Application Submission
- Fill out BIS online application
- Upload documents and test reports
- Pay applicable BIS fees
Step 4: Scrutiny and Inspection
- BIS verifies documents and test results
- Factory inspection may be conducted
- Clarifications are sought if required
Step 5: Grant of License
- BIS issues the certification license
- Manufacturer is permitted to use ISI mark
- License must be renewed before expiry
Documents Required for BIS Certification
| Category | Documents Required |
| Business Documents | Company registration, GST, address proof |
| Manufacturer Details | Factory layout, process flow, machinery list |
| Product Documents | Product specifications, GSM details, sizes |
| Testing Documents | Test report from BIS-approved lab |
| Legal & Compliance | Authorization letter, brand ownership proof |
| Import / FMCS (if applicable) | AIR details, foreign manufacturer documents |
Timelines, Costs, Validity & Renewal
- Timelines: Generally 30–60 days,depending on testing and inspection
- Costs: Vary based on application fees, testing charges, and inspection costs
- Validity: BIS license is usually valid for 1–2 years
- Renewal: Renewal must be done before expiry with updated compliance
Why Choose Diligence Certifications?
- End-to-End BIS Compliance Support At Diligence Certifications, comprehensive support is provided related to BIS Certification, starting from documentation process until the testing conducted in third-party labs, ensuring a smooth process
- Because of our extensive knowledge of BIS standards such as IS 14489:2018 and IS 14490:2018, our experts are able to understand the requirements correctly and prevent the possibilities of rejection and delay.
- Smarter Approval Procedure In order to improve the pace of the procedure, pre-verification of the documents, as well as coordination with laboratories by BIS, is done.
- Transparent & Reliable Service We provide very transparent communication with genuine timelines without any invisible fees so that our clients can be updated every step of the way of certification.
- Industry Partner Diligence Certifications has been relied upon by both Manufacturers as well as Importers across entire India for providing solutions. Solutions enable the entity to enter the market and grow their business.
Conclusion
BIS Certification of Plain Copier Paper (IS 14490:2018) is a crucial factor in ensuring the quality and safety of the paper industry in India. Moreover, BIS Certification of Plain Copier Paper is necessary as it legally binds the business to apply the concepts of quality, satisfaction, and sustainability to their products and processes.
Being a manufacturer or importer who is BIS certified will enable them to reap the benefits that include the competitive edge, effortless entry into the market, and the trust established between the consumer and the manufacturer through the ISI mark. Adherence to the standards of the process will enable any business entity to execute its operation successfully within the Indian market.
Frequently Asked Questions (FAQs)
Is certification by BIS mandatory for A4 copier paper?
IS certification by BIS is mandatory under IS 14490:2018.
Is it possible to sell imported copier paper without BIS certification?
No, imported copier papers are required to have BIS Certification.
Is export-only production exempt?
Yes Export-only products are exempt.
What is the validity of a BIS license?
Valid for 1 year, and renewed each year.
Can traders obtain BIS certification?
No, only manufacturers will be eligible.
Is an in-house testing lab mandatory?
Yes, or approved external arrangements must exist.
What if non-certified paper is sold?
Penalties, confiscation of goods, and legal suits.
Is it possible to license two or more versions of GSM?
Yes, if within the scope of approval.
Is ISI marking compulsory after certification?
Yes, the ISI mark should be visible on packing.
Can BIS license be suspended?
Yes, for non-compliance or failed surveillance tests.
